LGBTQ2 Community Capacity Fund: Applicant guide

We are no longer accepting applications for this call for proposals. The deadline for applications was May 14, 2020.

2. Applicant Guide

Please read the applicant guide fully before completing an application for funding as it clarifies how to best respond to questions.

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1. Objective

The objective of the LGBTQ2 Community Capacity Fund is to build stronger capacityFootnote 1 and networks of LGBTQ2 community organizations to advance LGBTQ2 equality across Canada.

This Fund will support projects that will strengthen capacity of LGBTQ2 community organizations and networks in one or more of the following ways:

2. Eligibility

2.1  Applicants

All applicants under the LGBTQ2 Community Capacity Fund must be not-for-profit organizationsFootnote 2.

Organizations should work primarily or entirelyFootnote 3 with LGBTQ2 communities as stated in their mandate, visions or efforts, outlined in question 17:

Funding will be allocated under two streams:

  1. For organizations that are incorporated or registered:

    Projects need to focus on building (one or more of the following):

    • the internal capacity of organizations
    • sector capacity through creation of evidence and knowledge about LGBTQ2 community needs
    • network-building within sectors (for example, sectors such as Two-Spirit Community, Trans, others)
    • collaborative initiatives between organizations located in different cities or regions

    Under this stream, organizations can apply for funding for the following maximum amounts:

    • Up to $400,000 for organizations with a pan-Canadian scope for projects that support pan-Canadian collaborations or capacity development
    • Up to $300,000 for organizations with a regional, provincial/territorial or interprovincial/inter-territorial scope that support regional, provincial/territorial or interprovincial/inter-territorial collaborations or capacity development
    • Up to $100,000 for organizations with a local scope that support capacity development

    The Government of Canada recognizes the additional costs of living and travelling in northern or remote areas. Consequently, you may be eligible to apply for an additional 25% whenever activities are delivered in these areas (see questions 33 and 34 for definitions). Should you be eligible, the maximum funding amounts would be up to $500,000 for organizations with a pan-Canadian scope, up to $375,000 for organizations with a regional, provincial/territorial or interprovincial/inter-territorial scope, and up to $125,000 for organizations with a local scope.

  2. For organizations that are not yet incorporated or registered

    Organizations can apply for up to $25,000 as long as they take the necessary steps to become incorporated or registered. Newly incorporated or registered organizations will then also be able to undertake additional capacity-building activities.

    Note: This funding stream is not eligible for the additional 25% for northern or remote areas.

    Eligible organizations may submit only one application for funding in this call for proposals.

2.1.1 Organizations established in Quebec

The Quebec National Assembly adopted an Act respecting the Ministère du Conseil exécutif (M-30). The provisions of this Act outline certain conditions for organizations and Quebec government bodies that seek to enter into a contract with the federal government. Organizations should consult the provisions of M-30 to ensure compliance with the Act respecting the Ministère du Conseil exécutif (M-30).

Whenever an organization meets one of the following criteria, it is subject to chapter M-30 provisions:

Organizations subject to the Act are responsible for obtaining such authorization before any financing agreement with the Department can be finalized. Additional information will be provided in due course to applicants whose project has been selected by the Department under this call.

2.2 Duration

Projects should aim to start no earlier than October 2020 and must be completed by March 31, 2022.

2.3 Activities

Before completing their application, organizations are encouraged to do the Introduction to Gender-based Analysis Plus (GBA+) online course.

GBA+ is an analytical process used to assess how diverse groups of women, men and gender diverse people may experience policies, programs and initiatives. The “plus” in GBA+ acknowledges that GBA goes beyond biological (sex) and socio-cultural (gender) differences. We all have multiple identity factors that intersect to make us who we are. GBA+ also considers many other identity factors, like race, ethnicity, religion, age, and mental or physical disability.

The proposed activities must be clearly linked to the call for proposals objective.

Eligible project activities may include, but are not limited to:

2.3.1 Ineligible activities

Ineligible project activities include, but are not limited to:

2.4 Expenditures

As per Treasury Board’s Transfer Payment Policy, total Canadian government funding for the project shall not exceed 100% of eligible expenditures. This includes federal, provincial, territorial and municipal assistance for the same purpose. In the event that it exceeds 100%, Women and Gender Equality Canada will adjust its level of assistance and seek reimbursement if necessary.

Eligible expenditures are only those considered necessary to support the purpose of the project and are costs incurred after the signature of the agreement. Please consult the Guidelines on Eligible Expenditures for Funding Programs for more detailed information.

There are two categories of eligible expenditures:

The Department reserves the right to make the final determination on the value of funding and to exclude expenditures that are ineligible, unnecessary or outside the range of the project.

For project funding, the total amount of administrative expenditures cannot exceed 20% of the total funding requested from Women and Gender Equality Canada.

2.4.1 Eligible expenditures

Eligible expenditures are costs considered necessary to deliver the project. For this call for proposals, eligible expenditures include, but are not limited to:

Direct delivery expenditures (considered necessary to deliver the project):

Administrative expendituresFootnote 5 (related to central administrative functions of the organization receiving funding that support project activities):

2.4.2 Ineligible expenditures

Ineligible expenditures include, but are not limited to:

3. Developing the application

It is strongly recommended that organizations consult this section of the applicant guide while completing the application for funding, as it provides important details on the information and supporting documentation required by Women and Gender Equality Canada to assess applications.

Information sessions

Organizations that are considering applying to the LGBTQ2 Community Capacity Fund call for proposals should participate in an information session provided by Women and Gender Equality Canada.

If someone from your organization has participated in an information session, please indicate the date, time and format of the information session in your application (maximum 30 words).

If not, please explain why your organization did not participate in an information session (maximum 50 words) to help us improve our services.

3.1 Section A: Organization information

Question 1: Legal name

Indicate the legal name of your organization associated with your certificate of incorporation or registration, or your Canada Revenue Agency business number. If it is an acronym, indicate the legal name in full.

Fill in the operating name of your organization if there is no legal name. If it is an acronym, indicate the operating name in full.

Question 2: Operating name

Indicate the operating (common) name of your organization if different from the legal name. The operating name is the most commonly used name of your organization. If it is an acronym, indicate the operating name in full.

Question 3: Legally constituted (if applying under the first stream)

Indicate how your organization is legally constituted. Required if you are applying under the first stream (not for the $25,000).

If your organization is incorporated, provide your organization’s certificate of incorporation which displays your organization’s incorporation number.

If your organization is registered, provide your organization’s certificate of registration (“certificat d’attestation” in Quebec) issued from the provincial or territorial registrar which displays your organization’s registration number.

All applicants must be not-for-profit organizations.

Question 4: Canada Revenue Agency business number (optional)

Provide an official document received from the Canada Revenue Agency which displays your organization’s business number (for example, 123456789 RR 0001), if applicable.

Question 5: Type

Select your organization’s type.

Organizations that are incorporated or registered will be one of the following types:

Organizations that are not yet incorporated or registered will be:

Question 6: Scope

Indicate the scope of your organization:

If the scope of your organization is wider than local, indicate how your organization meets the definition listed above (maximum of 100 words).

Questions 7 to 10: Street address

Indicate the street address of your organization.

If your organization’s street address is in Quebec, provide your organization’s most recent financial statements and indicate if your organization meets one or more of the criteria of the Act respecting the Ministère du Conseil exécutif (M-30). In addition, provide your organization’s most recent Ministerial Order received from the Government of Quebec M-30, if applicable. Please consult section 2.1.1 of the applicant guide for more information.

Question 11: Confidential address

Indicate if the street address of your organization is confidential (for example, address of a shelter).

Questions 12 and 13: Telephone and email

Indicate the telephone number and email address of the organization.

Questions 14 and 15: Preferred official language of communication

Indicate the official language in which you wish to communicate and receive correspondence.

Question 16: Mailing address

Indicate if the mailing address is different from your organization’s street address. If different, indicate the mailing address of your organization.

Question 17: Mandate (role and expertise)

Indicate your organization’s mandate as it appears in the organization’s governing documents and website, if applicable (maximum 500 words).

Examples of mandates, visions or efforts, which could illustrate that an organization works primarily or entirely with LGBTQ2 communities include:

Examples of mandates, vision or efforts of an organization that does not work primarily or entirely with the LGBTQ2 community include:

Indicate your organization’s role and expertise in addressing LGBTQ2 issues in its community or sector.

We understand that in some regions, there could be limited or no service providers available to the LGBTQ2 community. If no such organization exists in a given region or community, then an exception may be granted. The applicant needs to describe the situation in order to be granted this exception.

Organizations must demonstrate that the main population that benefits from their work is one or several LGBTQ2 communities.

Question 18: Previous funding partners

Indicate if your organization received funding from the federal government, excluding Women and Gender Equality Canada (previously Status of Women Canada), provincial, territorial or municipal government, an organization or a foundation in the past five years.

If your organization previously received funding, the Department may follow up with you at a later time for the name of the funding partner most relevant to the project, the contact person’s information and the amount of funding received. This information should not be included in your application as this is protected information.

Women and Gender Equality Canada reserves the right to conduct reference checks with your funding partners and will verify internally if your organization has previously received funding from Women and Gender Equality Canada.

Question 19: Amounts owing

Indicate if your organization owes any amount to the Government of Canada.

If your organization owes any amount, the Department will follow up with you at a later time for the name of the Department or agency, the amount owing, the nature of the debt and if a payment plan is in place. This information should not be included in your application as this is protected information.

3.2 Section B: Primary contact person information

The primary contact person must be the person with whom Women and Gender Equality Canada can communicate regarding this application for funding. This person must also be fully informed about the proposed activities.

Questions 20 to 24: Primary contact person information

Indicate the name, position title, mailing address, telephone number and email of the primary contact person.

If the mailing address of the contact person is different from the organization’s address, indicate the mailing address of the contact person.

All correspondence will be sent to the primary contact person’s email address.

3.3 Section C: Secondary contact person information

The secondary contact person must be the person with whom Women and Gender Equality Canada can communicate regarding this application for funding in the absence of the primary contact person. The secondary contact person must also be fully informed about the proposed activities.

Questions 25 to 28: Secondary contact person information

Indicate the name, position title, telephone number and email of the secondary contact person.

3.4 Section D: Project information

Question 29: Title

Indicate a brief and descriptive project title (maximum of 10 words).

Question 30: Anticipated start date

Indicate the anticipated start date of the project. Projects should be proposed to start no earlier than October 2020.

If your organization’s project activities begin before you receive a funding decision, expenses incurred prior to approval will not be reimbursed.

Question 31: Anticipated end date

Indicate the anticipated end date of the project. Projects will need to be completed by March 31, 2022.

Question 32: Scope

Select the scope of the project. Consult question 6 under section 3.1 of the applicant guide for definitions of scope.

If the scope of the project is wider than local, describe how the scope meets Women and Gender Equality Canada’s definition (maximum of 100 words).

Questions 33 to 34: Location(s) of the activities

Indicate if the location(s) of the project activities is/are different from the organization’s address. If different, indicate the city, town or region as well as the province or territory of the location(s) of the activities (up to five locations).

In addition, indicate if the majority of the project activities will be carried out in a rural or urban area, or both. A rural area is defined as an area with a population of less than 400 persons per square kilometre.

If the majority of the activities will be carried out in rural, or urban and rural areas, indicate if the majority will take place in a remote area. A remote area is defined as an area that has infrequent flights and no roads in or out of the area, forestry truck road only, or road access in winter only.

If some activities are located in one of the three territories or in Newfoundland and Labrador, Quebec, Ontario, Manitoba, Saskatchewan, Alberta or British Columbia, indicate if the majority of the activities will be carried out in a northern area. A northern area is defined as one of the three territories or an area being above the:

This information can be found on the LatLong website.

Maximum amount per project may be adjusted where organizations identify a need to consider increased costs due to remoteness. Please indicate if this is the case for your project. If yes, the budget form will need to reflect these costs. (Maximum amounts are indicated under section 2.1.)

Question 35: Needs to be addressed

Check all boxes that apply, indicating the categories of need your project will address. If you check “other”, you will be prompted to provide a brief description (maximum of 100 words).

Question 36: Objectives

For this call for proposals, the proposal must show how the project will build the organization’s capacity to respond to the objective of the call for proposals, which is to build stronger capacity and networks of LGBTQ2 community organizations to advance LGBTQ2 equality across Canada.

Describe the objectives of the project by (maximum of 400 words):

Project objectives should be clear and practical, described in terms of measurable goals to be achieved through the project. The objectives should provide more information about the needs identified in the previous question.

Objectives are statements of desired change that describe what should be accomplished, and provide the context in which progress can be monitored and success can be measured.

Questions 37 to 38: Target populations

Indicate which populations groups will benefit from the project (up to two).

Indicate the gender of the project’s population. A person's gender may differ from the sex a person was assigned at birth. The categories ‘All genders’, ‘Men’ and ‘Women’ below are considered inclusive of both cisgender and transgender individuals. If the project is focused on benefitting another gender, indicate it using the ‘Other’ category (maximum of five words).

Indicate the age group of the project’s population (up to two).

Indicate the characteristic that best describes of the project’s population (up to three).

If the project is focused on benefitting individuals who identify as LGBTQ2, indicate if it specifically aims to benefit bisexual, gay, lesbian, queer, trans or two-spirit individuals (up to five). If the project is focused on benefitting another LGBTQ2 population, indicate it using the ‘Other’ category (maximum of five words).

If the project is focused on benefitting Indigenous people, indicate whether the majority identifies as First Nations, Inuit, Métis, or unaffiliated (up to two). Subsequently, indicate whether the majority identifies as urban Indigenous. In addition, if the project is focused on benefitting First Nations off reserve or First Nations on reserve or all First Nations people.

Question 39: Community engagement

Describe how your organization will engage and involve relevant members of the LGBTQ2 community (maximum of 350 words).

Engagement refers to planned two-way dialogue through which those affected by the issue or need are able to give input that enhances decision-making processes on issues that may impact them. They may want to participate in a range of responsibilities, from providing advice to co-designing the project or undertaking some aspects of the activities.

Question 40: Work plan template

Attach the completed template for this section.

Indicate the detailed project’s key activities and sub-activities as well as their associated timelines. Activities are the steps that will be taken to meet the project objectives. They must be listed in a chronological order and include the involvement of partners or stakeholders, if applicable.

Please consult section 2.3 of the applicant guide for more information on eligible and ineligible activities.

In cases where activities may affect the well-being of individuals or communities, consideration should be given to including mental health, emotional and cultural support services.

For activities that are pan-Canadian in scope, translation, simultaneous interpretation or other supports should be included in the work plan.

Question 41: Additional information

In order to be eligible, projects should be led by relevant LGBTQ2 community members or, alternatively, LGBTQ2 community members need to play a meaningful role in the project (planning and/or delivery).

Describe how your organization represents the LGBTQ2 community you serve (maximum of 500 words).

Your response can indicate if your board of directors includes individuals who self-identify as LGBTQ2 (if yes, please elaborate without providing information about individuals). It can state whether your organization employs individuals who identify as LGBTQ2 and if so, what role do they have in defining how the funds will be used. Your response can also indicate whether your organization has an LGBTQ2 Advisory Board or some other mechanism for engaging with LGBTQ2 stakeholders/service users.

Question 42: Partners

Indicate the project partners, their type of organization, as well as the role they will play in the project, if applicable (maximum of 500 words).

A project partner generally has expertise and a vested interest in the issue being addressed. Although the partner’s role can vary, a project partner is not accountable for the project outcomes. Furthermore, the partner cannot receive funding for its contribution to the project.

If your organization has previously partnered with the organization, describe the role it played in the previous partnership.

Question 43: Project description

Summarize the project’s objectives, partners, key activities and duration (in months) (maximum of 200 words).

Question 44: Official-language minority community

Indicate if the project benefits or involves members of an official-language minority community.

An official language minority community is either a French-speaking population living outside of Quebec, or an English-speaking population living in Quebec. A list of all official language minority communities can be found on the Treasury Board Secretariat website.

Translation of existing documents is not sufficient to identify as serving an official language minority community.

If the project will benefit or involve members of an official-language minority community, describe how your organization will include and engage these members (maximum of 250 words).

3.5  Section E: Budget

Information provided in this section will be used to assess the overall cost of the project as well as the general nature of the expenditures to be covered by all anticipated sources of funding. Projected expenditures should easily align with proposed activities as outlined in the work plan.

Question 45: Budget template

Attach the completed Excel template for this section.

Question 46: Amount requested from the Department

The amount requested from the Department must match the amount displayed in the “Total amount requested from the Department” field (included in the “Sommaire_Summary” tab) in the Excel budget template.

Reminder: You can submit only one application under one of the two streams. Please refer to section 2.1 to confirm the funding limits.

3.5.1 Project expenditures requested from Women and Gender Equality Canada

Provide a brief description and breakdown of proposed expenses for each category of expenditure and indicate the amount requested. If your project extends over more than one fiscal year (April 1 to March 31), indicate the proposed expenditures by fiscal year.

If approved, the department will fund only those expenses and activities directly related to your project.

Definitions, examples and the level of detail required can be found in the Guidelines on Eligible Expenditures.

Listing direct delivery expenditures under administrative expenditures, or vice versa, could automatically result in cuts to the amounts requested under both categories. Therefore, ensure that descriptions are clear and detailed enough to avoid confusion.

All budget costs must be rounded to the nearest dollar.

If your project extends over more than one fiscal year, you must also break down the estimated expenditures by fiscal year (2020-2021, 2021-2022). Fiscal years start April 1 and end March 31.

3.5.2 Sources of revenue

It is not mandatory for projects to have financial or in-kind contributions from other sources. However, if contributions are part of the project, provide a brief description and breakdown of any confirmed financial and in-kind contributions from your organization or other organizations (excluding the department).

Financial contributions offset expenditures related to the project. Examples include, but are not limited to, funding provided by other levels of government and funding provided by private-sector organizations or foundations.

In-kind contributions are non-monetary goods or services provided instead of cash. For the project’s budget, a reasonable monetary value should be applied to in-kind contributions. Examples include, but are not limited to, staff and volunteer time, services, programs, office space and administrative services necessary for the proposed project that would otherwise have to be purchased.

Organizations cannot request reimbursement for in-kind contributions.

Question 47: Sources of revenue template

Attach the completed sources of revenue Excel template.

The department reserves the right to conduct reference checks with your funding partners.

3.6 Section F: Declaration

The application must be signed electronically by the official representative(s) of the organization. By signing the application, the representative(s) confirms reading and understanding the applicant guide.

4. Review process

Your application will be reviewed in terms of both eligibility and assessment criteria.

Consideration may be given to prioritizing proposals which:

4.1 Eligibility screening

Your application must meet all eligibility criteria in order to be assessed and considered for funding.

The eligibility criteria are as follows:

4.2 Assessment criteria

This section indicates how a variety of elements in the application are considered in the evaluation of its overall quality. Each eligible application will be assessed against the following criteria:

  1. 1. Relevance of the organizations to the fund objective
    • 1.1 The application is aligned with the objective of the call for proposals
    • 1.2 The application demonstrates that the organization works primarily or entirely with LGBTQ2 communities (refer to question 17)
  2. 2. Impact of activities
    • 2.1 The application provides a clear description of each activity (refer to question 40)
    • 2.2 The application demonstrates how the activities and results are relevant to the project objectives (refer to questions 36 and 40)
  3. 3. Project management
    • 3.1 Timelines are clearly established, feasible and aligned with project activities (refer to question 40)
    • 3.2 The application demonstrates experience in successfully delivering projects and achieving positive results (refer to question 18)
  4. 4. Budget
    • 4.1 The budget effectively itemizes and details project expenditures and demonstrates that these are reasonable (in other words, costs are aligned with regional standards and other related norms) (refer to section 3.5.1)
    • 4.2 The budget demonstrates how project expenditures are directly linked to the activities (refer to work plan and budget template)
    • 4.3 The total amount requested from the Department does not exceed the allowable funding level for the project (refer to section 2.1 and question 46)
    • 4.4 The total amount of administrative expenditures does not exceed 20% of the total funding requested from Women and Gender Equality Canada (budget template)

It is not mandatory to have financial or in-kind contributions. Although it is not mandatory, demonstrations of partnerships among organizations will be considered in the evaluation of your application.

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